Building Dollars & Cents: Core Concept: Budget Tracking Periods

34 STEPS

1. Welcome to the Euna Grants Core Concept video focused on budget tracking periods.

2. Budget tracking periods allow you to create a financial reporting period for a particular grant, add expenses, and close out that period.

3. Before you create a tracking period, you’ll need to configure the reporting requirements for your grant on the grant settings page.

4. To configure this setting navigate to your grant. Click Grant Management, then Grants.

5. Select your grant

6. Click Post-Award

7. Click Settings

8. Click Grant Settings

9. Here we’ll click on the pencil icon to edit the grant settings.

10. Then, select from the drop down the option that best matches how often you are required to report out your budget on this grant to your funder.

11. For this exercise, let's select Monthly

12. Then, indicate how long the report is due after the end of the month. For this example, I'll type 15 days.

13. I’ll click save on the settings page and then I’m all set to get started with my tracking period.

14. To generate the first tracking period. Navigate to Post Award

15. Click Management, then Tracking Period.

16. Click on the plus sign in the top right icon toolbar.

17. Today, we're generating an Expense tracking period, so check the box next to Expenses.

18. Click Select a time period.

19. In the drop down, every month is listed as a separate period since I’ve indicated that I need to report out expenses to my funder monthly.

20. Click Save.

21. Now I’m in my tracking period and we have a few items to look at! First, I see my total award amount, the expenses for the period are at $0 because as you can see from the line below that, they are not yet in reviewed status.

22. I can click on the number since it’s a hyperlink, and can jump to review my expenses.

23. To see my expenses I’ll need to click Run.

24. Select the appropriate Expenses to be included in this tracking period. You can also Select all.

25. Click the check box to mark them as reviewed.

26. Click Complete

27. Navigate back to the tracking period by going to Post-Award

28. Click Management

29. Click Tracking Periods

30. My tracking period is available and still open so I’ll click on the start date to get back into it.

31. Now we can see this screen changed and I have $1500 of expenses for this period. By scrolling down, you can see some expense analytics about your grant and you have the option to remove any expense categories.

32. If I click Save, my tracking period will save and I can still edit the tracking period to add expenses. If I click Close, the tracking period will be closed and no further expenses can be added. Click Close

33. After clicking on close and acknowledging the reminder that my tracking period will be closed, my changes are saved. Click Close.
Some security roles do have the ability to re-open a tracking period, if needed.

34. Through this Core Concept video you’ve learned how to create a budget tracking period, add expenses to the period and close a budget tracking period. Should you have additional questions, please visit our support site! Thank you!